Whether you are an executive, a teacher, a stay-at-home-mom or dad, a business owner, or a student- you can benefit from owning one of my favorite apps of all time: Notability. In fact, I’m sure many of you already do. It’s a very well rated app that is used by so many for a plethora of purposes. I am going to share with you a few examples of its organizational uses and capabilities in this post.
Notability App Basic Functions:
- type or write notes
- highlight or draw on notes
- import: forms, worksheets, presentations, pictures, and documents
- type, write, highlight, or draw on imported documents
- record voice notes
- organize notes in folders and subfolders
- syncs all notes on all your devices (NEW: including your computer!)
- email or export any note you worked on through Notablity
I use this app to organize everything from miscellaneous notes I need to jot down to scanned documents I need to keep accessible. I like this app more than any other note-taking app because it allows its users to easily write, type, or highlight on new or uploaded documents. You can also insert pictures, diagrams, or sticky notes to a note with so much ease. Here are some screenshots of my Notability to give you an idea of its capabilities:
So, What Exactly Can You Organize Using Notability?
FOR WORK OR SCHOOL:
1. Meeting notes- Since you can carry this “notepad” with you everywhere you go, you always have access to it whenever you have a planned or impromptu meeting.
2. Class notes- If you are a student, you probably know this is one of the most widely used apps in education right now. This app makes it easy to type/write notes, annotate saved documents from professors, and organize all this easily by class/term.
3. Scanned documents- Any document you need to read, highlight, or annotate on can be opened and manipulated easily on Notability.
(Note: To do this you need a scanning app or personal scanner. There are tons of them, but I like to use an app called Tiny Scan. It lets you take a picture of any document and convert it into a PDF file, which can then be sent, saved, or opened in other apps like Notability. See detailed instructions on how to do this below.)
4. Ideas- Instead of writing those brilliant ideas that pop into your head on a napkin, paper, or a random app on your phone, you can type them on a note and place them in a specific folder in Notability to make sure it’s right where you need it.
1. Kids drawings/art- Again, you need to use another scanning app to do this, but I love to scan my kids’ drawings and upload them into a folder on Notability to save and have them accessible whenever I (or they) want to look at them.
2. Legal documents- How many times do you need your child’s birth certificate or social security card and have to search for it in your files at home? Well, using Notability, you can scan it and have it at your fingertips anytime you need it. The best part? You can pass code lock ANY folder you’d like on this app. So, no need to worry about personal information like this being read by anyone who uses or finds your phone or tablet.
3. School Organization- This is the section in my Notability where I keep teacher conference meeting notes, the school calendar and handbook, any flyers that are given to me which I want to save but don’t want to carry around, etc. This is probably the most used folder for me. I absolutely love having all these easily accessible to me rather than having to go to the school website or find a paper that was given to me!
4. Medical or Milestone Recording- Really, the app can be used to record anything, but it is also a nice place to keep track of your child’s medical history (vaccines, appointment notes, etc) or of their milestones (first word, steps, teeth, etc). The great part is, since you can insert photos, you can include a snapshot of the event as well!
1. Finances- Even if you already use another tool to organize your budget, this is a great place to keep a copy of your monthly spending budget and your monthly bills list. That way, you have somewhere you can easily go to remind yourself of your goals and limits. Also, if you use a printable document to organize your budget, you can just open it in Notability instead of carrying around a printout in a binder or folder. Additionally, you can keep track of bills paid, their paid date, etc. almost like a virtual check register. And, again- all folders can be locked! So, don’t worry about keeping private information here.
2. Shopping lists- Groceries, gifts, Christmas lists, school supplies; the possibilities are endless! And you always have this app on you, so when you think of a great gift idea or an ingredient you need for dinner, you don’t need to write it on a piece of paper you will likely lose.
3. Organizational plans- You know those awesome cleaning and organizational printable you find on Pinterest, Etsy, and blogs? Well, you can do more than just print them! You can actually open them in Notability and write on them right in the app! This is an alternative to printing them and keeping them in a binder. I will explain a little later how to do this.
4. Journaling- Because Notability is so easy to type and write in, it also can become a great journal as well. Journaling can be very relaxing for some people, so doing it on this app offers a user-friendly, safe place to journal anytime you want.
How to Import PDF’s, Photos, and Other Documents to Notability
It is very easy to import documents into Notability, and there may actually be more than a few ways to do so. I will explain how I import documents easily.
Option 1: Through Dropbox or another cloud service- Simply open Dropbox on your phone or tablet and click on the arrow which allows you to choose what app you’d like to open the document in. Then click “open in” and select “Notability”. Notability will then open and prompt you to select whether you’d like to create a new note or add the document to an existing note. That’s it! One of my favorite uses is saving long documents/books and reading them on the app with the ability to highlight and annotate versus having to print it all out and needing paper, a highlighter, and pen/pencil.
Option 2: Through Tiny Scan or another scanning app- I can’t live without my scanning app. Through it, I can scan any paper, document, flyer, form, or calendar, that I need to keep and open in Notability to file, work on, or read. Some lifesavers in the past have included: scanning forms and filling them out to email them versus having to print, fill them out, and turn them in in person; scanning contracts and emailing them, the possibilities are endless!
So, to do this using Tiny Scan, simply scan the document, select “Open In”, click on “Open in Notability”, and voila! Another saved document will be imported into your Notability.
Clearly, I’m quite obsessed with the application. I think the reason for this is because I love it functionality. It makes me to happy to have almost everything I need with me anytime I need it. The key is to use it! It took me some time to get all the documents I wanted on the app, but once I did, life became so much easier!
Hope this helps! Enjoy!